WooCommerce order status control

Choosing the conditions for the order completion is possible in the Automatic Payment Status WooCommerce plugin. Let’s have a look at the advanced WooCommerce order status control options of the extension.

Advanced order status change in WooCommerce

Let us introduce you to the Automatic Payment Status WooCommerce plugin - your go-to solution for automating order statuses based on payment gateway, product type, category, or specific products.

You may also test the order status manager for WooCommerce in a free demo.

This article is for you if you want to:

• Save hours each week on order status management
• Automatically update the status of WooCommerce orders when payment is received
• Customize workflows for virtual, downloadable, or physical products
• Deliver a smoother post-purchase experience to your customers
• Have support for default and custom order status management

Let’s explore how it all works - and how you can set it up in just a few clicks.

Table of contents

1. Order completion process in WooCommerce
2. Automatic payment status WooCommerce - quick feature overview
3. Conditional logic for order status control in WooCommerce

Order completion process in WooCommerce

Sometimes, orders “get stuck” at the processing order status. That’s because one may want to have some time while preparing the package.

What are the default order statuses in WooCommerce?

By default, WooCommerce provides a few basic order statuses:

• Pending Payment – Order received but unpaid
• Processing – Payment received; product being prepared
• Completed – Order fulfilled
• On Hold, Cancelled, Refunded, Failed – For exceptional cases

Useful? Sure. But flexible? Not really. Especially when you want to manage orders differently depending on what the customer ordered—or how they paid.

Example:

If you sell e-books (virtual + downloadable) and receive payment via Stripe, do you really want to log in and manually change the order from "Processing" to "Completed"? Probably not. That’s where this plugin shines.

In the case of wire or some online payments, the additional work to do (change the order statuses from processing to completed) may not be necessary. Let alone the orders with virtual products.

Automatic Payment Status WooCommerce - quick feature overview

That’s why WP Desk built a plugin to automatically change the order statuses for all orders or ones with virtual products. The extension is quite simple and concentrates on this very task - complete WooCommerce orders automatically based on settings.

The Automatic Payment Status WooCommerce plugin, from version 2.0, allows changing order statuses for all orders or setting several conditions for the order status change to control the process.

Why automate your order status management?

Manual updates slow you down. More importantly, they delay your customer’s experience. Automation ensures:

• Instant confirmation when the order is paid
• Faster product delivery (especially for downloads)
• Fewer support tickets asking “Where’s my order?”
• Update the order status based on settings

With Automatic Payment Status WooCommerce, you can set rules so orders update automatically once payment clears. It’s like having a mini order status manager for WooCommerce built into your dashboard.

How does the Automatic Payment Status WooCommerce plugin work?

This WooCommerce plugin allows shop admins to automate order status changes using:

• The payment gateway used (e.g., Stripe, PayPal, bank transfer)
• The product or product category in the order
• The type of product (virtual/ not virtual)

The plugin checks the order conditions after payment is received and applies the correct status without you lifting a finger.

👉 Want all Stripe orders with digital products to go straight to "Completed"? You can do that.
👉 Want physical product orders to stay in "Processing"? Done.

Conditional logic for order status control in WooCommerce

Let’s see a few examples of the plugin settings.

First, from the 2.0 version of the plugin, it’s possible to choose the order status for orders.

Next, there are the following conditions for which the order status will change.

• Payment gateway - the methods available in WooCommerce → Settings → Payments.

  

• Product category - categories from Products → Categories.

  

• Product type - it’s possible to change the order status based on virtual products present in orders (is virtual/ is not virtual).

  

• Product - one or more products for the condition to work.

  

Setting more groups is also possible. In this case, the plugin will “read” the conditions from the top to the bottom and will change to status based on the last that meets the criteria.

For example, if there are three groups, and an order meets all conditions, the last one will be used.

Such groups may be useful for speeding up order completion or using the Automatic Payment Status WooCommerce plugin to change the status for specific products. It’s also possible to change order statuses for virtual products.

Finally, the plugin allows combining the OR and AND conditions when setting each group.

You may read more about the conditional logic and settings in the plugin documentation.

What are real benefits of Automatic Payment Status WooCommerce?

Let’s sum it up:

• Automate your WooCommerce order management
• Avoid human error
• Offer faster fulfillment for digital goods
• Simplify customer support with accurate statuses
• Customize workflows for any store type
• Change orders to pending payment status or hold status depending on products in the order
• Build custom order flow
• Managing order statuses is easier (you may also cancel or refund orders automatically)

Troubleshooting - what are common order status issues?

Occasionally, WooCommerce plugins may conflict or rules may overlap. Here’s what to do:

• Check the plugin version and update it to its latest version
• Double-check your rule conditions (product + gateway + status)
• Test orders with sandbox/ test payments
• Temporarily disable other automation plugins to isolate issues

If you ever need help, the WP Desk documentation offers clear guidance.

How to measure the success of your new order status workflow?

Keep an eye on your:

• Support tickets ("Where is my order?") – should go down
• Time spent updating orders manually – should drop to zero
• Speed of fulfillment – especially for digital products
• Customer ratings - faster delivery and emails after purchase

Review these KPIs monthly to ensure your automation is working.

Summary

Today, you’ve learned how to control the order status change in WooCommerce with a plugin. Also, what conditions there are upon which the WooCommerce orders are to be completed!

• Automate order statuses based on gateway, product, or category
• Use payment confirmation as the trigger for status changes
• Send customers timely emails when status updates
• Reduce admin work and human error
• Track the impact and improve over time

You may see all features of the plugin on its page or test it in a demo.